Children’s Ministry Organizational Charts

I know that you can hardly wait to talk about organizational charts! So exciting!

Below you will find our Children’s Ministry Organizational Chart and our Staff to Volunteer Organizational Charts.

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Here is some additional information that will give you context:

* This reflects the children’s ministry staff for all three campuses.

* As of spring 2010, each campus has the following average Sunday attendance for children.

North Point Campus: Waumba (preschool): 1200 & UpStreet (elementary): 1600

Browns Bridge Campus: Waumba: 600 & UpStreet: 850

Buckhead Campus: Waumba 620 & UpStreet: 580

* The department directors on each campus report directly to the Campus Pastor. Their priority and direct accountability comes from the campus. This involves things like staffing, budgets, and specific responsibilites of their environment on the campus.

Each department director has an indirect (dotted line) report to the Multi-Campus Director. This connection gives guidance and direction on the development of the specific ministry as well as collaboration between the campuses. This involves things like curriculum, look and feel of environments, and big picture programming development.

This dual relationship works successfully due to open communication and trust. Success is measured by both campus specific and multi-campus staff by evaluating the ministry success on each specific campus.

Staff to Volunteer Organizational Charts:

We hire staff in children’s ministry based on our number of volunteers. These positions fall into two major areas of responsibility. We hire staff to support the small group side of the department and we hire staff to support the production side of the department.

Every staff member oversees a team of volunteers. The organizational chart below shows what this looks like in greater detail.

You will notice that there is a very small production element in Waumba Land. Because of this, we do not hire production staff. We mostly utilize volunteers to lead in this area, or another person on our team has this as a secondary area of responsibility.

There is no group element in the KidStuf department. Therefore we only hire production staff.

UpStreet has both a groups element and a heavy production element. Both of these areas require a large team of volunteers and staff is hired based on the number of volunteers needed.

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We believe that leadership is most effective when every leader leads a few. That’s why our groups and production directors lead a team of 8-12 leaders. In turn, these volunteer leaders lead a handful of small group leaders, who in turn lead a small group of kids.

Ultimately each groups director is responsible for anywhere between 200-300 kids and the volunteer leaders that it takes.

This allows for development, communication, encouragement, and problem solving to happen within the context of a relationship. I believe that a key reason our volunteers stick for the long haul is because they are influenced by a leader who knows them, trusts them, and supports them.

You might also be interested in the following posts that highlight some of the specific job descriptions of staff and volunteers:

KidStuf Job Descriptions

Groups Directors Job Description

Coaches Job Description

UpStreet Large Group Volunteer Positions

What does our staff and volunteer organizational chart look like?

Comments

  1. Thank you so much for posting this!!

  2. Adam Roberson says:

    Thanks, Kendra for leading the charge with helping us become better leaders. This is extremely helpful!

    Adam Roberson
    Wiregrass Church

  3. Thanks for posting this. Do you have a specific target number in terms of when to hire someone? Most churches hire 1 staff person for every 75-125 people, but that’s the entire church. It looks like your number might be around 100-120 (10 coaches and 80-120 SGLs)? I guess theoretically they could have 800-1200 kids, if each SGL had 10 kids? I’m confusing myself :)

    Right now we have 150 kids total (0-10), 100 volunteers, and I am the only paid staff but our environment directors easily give 5-15 hours/week as volunteers. Our biggest void is at the Coach level right now.

  4. Thanks! What does the job description look like for the Director of Children’s Ministry?

  5. Kendra,

    Thanks for posting this. The left side of my brain is curious about job descriptions. Great post yet again Kendra insanely practical. thanks.

    • Hi Sam,
      I’ll try to post a few more job descriptions over the coming week. Hope you’re doing well.
      K

  6. Oops just saw you posted them the left side of my brain is rejoicing.

  7. This blog is so incredibly helpful. Thank you so much for your hard work; its been an invaluable resource since I stumbled across it from a Twitter link. God bless you and your ministry to kids and thank you for blessing mine with wisdom and inspiration!

    • Thank you Caleb! I know that we haven’t been posting as consistently as we’d like to. Life is busy!

      But I’m glad that what we’re posting is helpful. That is our main goal!

      Kendra

  8. Do you have a leg chart for Kidstuf?

  9. Carey Sumner says:

    Do you have a job description for your production director?

  10. Carey Sumner says:

    Kendra,

    First off, I do have to say that org charts tend to make me woozy in a good way! We are launching a second campus in Aug with a plan to launch 8 more. I am wondering if you would be willing/able to post the descriptions for the Upstreet and Waumba Land campus directors. We are probably going to do a combined position but any info would be helpful.

    Thanks!
    Carey Sumner

  11. Jennifer says:

    Are you willing to share with us your job description? Director of Children’s Ministry or Family Ministry?

    Thanks!

  12. obviously like your web-site however you need to take a look at the spelling on quite a few of your posts. Many of them are rife with spelling problems and I to find it very troublesome to tell the truth however I will certainly come back again.

Trackbacks

  1. [...] This post was mentioned on Twitter by Jody Earley and Kfleming, Kfleming. Kfleming said: NPMinistries #Kidmin Organizational Chart. http://bit.ly/97JH7Q [...]

  2. [...] Ministry Staff on all 3 campuses, as well as a Volunteer to Staff Organizational Charts.  Go now. Leadership Posts childrens ministry training, kids ministry training, [...]

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